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Is can you deduct travel expenses for work a valid tax write-off?

TL;DR

Travel expenses for work are generally deductible if they are ordinary and necessary for your business, but personal travel or commuting expenses are not deductible.

Detailed Answer

Travel expenses are deductible when they are incurred while traveling away from your tax home for business purposes. This includes costs such as transportation, lodging, and meals. To qualify, the travel must be primarily for business, and the expenses must be ordinary (common and accepted in your trade) and necessary (helpful and appropriate for your business). Personal travel or commuting expenses from home to your regular place of business are not deductible. For example, if a freelance consultant travels to another city for a client meeting, the airfare, hotel, and meals can be deductible. However, if they extend their stay for a vacation, only the business portion of the trip is deductible.

Where to Put It on the Tax Form

Schedule C, Line 24a for sole proprietors or Form 2106 for employees claiming unreimbursed expenses.

Real World Example

A freelance graphic designer travels from New York to Los Angeles for a design conference. They spend $500 on airfare, $600 on lodging, and $300 on meals. Since the trip is primarily for business, these expenses are deductible. However, if they stay an extra week for vacation, only the expenses for the days related to the conference are deductible.

Audit Risk & Documentation Tips

Moderate. Keep detailed records such as receipts, itineraries, and a log of business activities conducted during the trip. Maintain documentation that clearly separates business expenses from personal expenses, especially if the trip includes personal activities.

IRS Reference

IRS Pub 463

Relevant Industries

FreelancersConsultantsSales ProfessionalsReal Estate Agents

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 15, 2025

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