Checkmark iconCan I Write This Off?

Is can i write off gas for work a business expense?

TL;DR

Gas for work can be a deductible business expense if it is directly related to business activities. Personal commuting costs are not deductible, which is a common misconception.

Detailed Answer

Gas expenses are deductible when they are directly related to business activities, such as driving to meet clients, attending business meetings, or traveling between job sites. However, commuting costs from home to a regular place of business are not deductible. For example, a freelance photographer can deduct gas used when driving to a photo shoot, but not when driving from home to a studio where they regularly work. The deduction can be calculated using actual gas expenses or the standard mileage rate, which includes gas, maintenance, and depreciation. It's important to maintain a log of business miles driven to substantiate the deduction.

Where to Put It on the Tax Form

Schedule C, Line 9 for car and truck expenses. If using actual expenses, maintain detailed records.

Real World Example

A freelance graphic designer drives 200 miles in a year for client meetings and industry conferences. Using the 2023 standard mileage rate of 65.5 cents per mile, they can deduct $131 (200 miles x $0.655) for gas and related vehicle expenses.

Calculation Required

A calculation is required for this deduction.

To calculate the deduction, multiply the total business miles driven by the IRS standard mileage rate (e.g., 65.5 cents per mile for 2023). Alternatively, calculate actual expenses by tracking gas receipts and allocating the business-use portion.

Audit Risk & Documentation Tips

Moderate audit risk. Keep a detailed mileage log showing dates, destinations, and business purposes of trips. Retain gas receipts if using actual expenses. Consider using a mileage tracking app for accuracy.

IRS Reference

IRS Publication 463 (Travel, Gift, and Car Expenses)

Relevant Industries

FreelancersReal Estate AgentsConsultantsContractors

Popular Related Pages

Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 18, 2025

Back to Search