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Can you write off are transaction fees tax deductible?

TL;DR

Transaction fees are generally deductible as business expenses if they are ordinary and necessary for your business operations. However, they must be directly related to your business activities.

Detailed Answer

Transaction fees, such as those charged by credit card companies, payment processors, or banks, are deductible if they are directly related to your business operations. For instance, if you are a freelancer and incur transaction fees when receiving payments from clients via PayPal or a similar service, these fees can be deducted as a business expense. However, personal transaction fees are not deductible. It's important to ensure that the fees are directly tied to business income or expenses. For example, if you use a payment processor for both personal and business transactions, only the fees associated with business transactions are deductible. Additionally, if the fees are part of a larger financial service package, only the portion directly related to business activities can be deducted.

Where to Put It on the Tax Form

Schedule C, Line 27a (Other expenses) for sole proprietors and single-member LLCs.

Real World Example

A freelance graphic designer receives payments from clients through an online payment platform, incurring $300 in transaction fees over the year. The designer can deduct these fees on Schedule C as they are directly related to business income.

Audit Risk & Documentation Tips

The audit risk for deducting transaction fees is generally low, but it's important to keep detailed records. Maintain statements from payment processors or banks that clearly show the fees incurred. Ensure that these records distinguish between personal and business transactions. It's also advisable to keep invoices or contracts that correspond to the payments associated with these fees.

IRS Reference

IRS Publication 535, Business Expenses.

Relevant Industries

FreelancersE-commerceConsultantsSmall Business Owners

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 25, 2025