Checkmark iconCan I Write This Off?

Can I write off travel to conferences?

TL;DR

Travel expenses to conferences can be deductible if they are directly related to your business or trade.

Detailed Answer

Travel expenses to attend conferences are deductible if the conference is directly related to your business or helps you maintain or improve skills required in your current job. Deductible expenses include transportation, lodging, and meals (subject to a 50% limit). However, if the conference is primarily personal in nature or if you extend your stay for personal reasons, those portions of the trip are not deductible.

Where to Put It on the Tax Form

Schedule C (Form 1040) for self-employed individuals, or Form 2106 for employees (if applicable).

Real World Example

A freelance graphic designer attends a design conference in another state. She deducts the cost of airfare, hotel, and 50% of her meals during the conference as business expenses on her Schedule C.

Calculation Required

A calculation is required for this deduction.

Calculate the total cost of travel, lodging, and meals. Apply the 50% limit to meal expenses. Ensure that only the business-related portion of the trip is included.

Audit Risk & Documentation Tips

Keep detailed records of the conference agenda, registration, receipts for travel, lodging, and meals. Document the business purpose of the trip. Be prepared to show how the conference relates to your business.

IRS Reference

IRS Publication 463, Travel, Entertainment, Gift, and Car Expenses

Relevant Industries

FreelancersSmall BusinessConsultantsEducators

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 7, 2025

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