Checkmark iconCan I Write This Off?

Can I write off meals during overnight business travel?

TL;DR

Yes, meals during overnight business travel can be deductible if they are ordinary, necessary, and directly related to the business travel.

Detailed Answer

Meals incurred during overnight business travel are deductible if the travel is for business purposes and the expenses are not lavish or extravagant. The deduction is typically limited to 50% of the cost of the meals. The travel must be away from your tax home and require you to sleep or rest to meet the demands of your work while away. For example, if you are a consultant traveling to a conference in another state, meals purchased during this trip can be deductible.

Where to Put It on the Tax Form

Schedule C (Form 1040) for self-employed individuals, under 'Meals and Entertainment' expenses.

Real World Example

A freelance graphic designer travels from New York to Los Angeles for a week-long client project. The designer can deduct 50% of the cost of meals purchased during this trip as a business expense.

Calculation Required

A calculation is required for this deduction.

Calculate the total cost of meals and multiply by 50% to determine the deductible amount.

Audit Risk & Documentation Tips

Keep detailed records of the travel itinerary, purpose of the trip, and all meal receipts. Document the business relationship or purpose for each meal to substantiate the deduction in case of an audit.

IRS Reference

IRS Publication 463 (Travel, Gift, and Car Expenses)

Relevant Industries

FreelancersConsultantsSales ProfessionalsSmall Business Owners

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 7, 2025

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