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Can I deduct can you write off gas for work?

TL;DR

Yes, you can deduct gas expenses for work if they are directly related to business activities, but you must choose between the actual expense method or the standard mileage rate method for vehicle expenses.

Detailed Answer

Gas expenses can be deducted if they are incurred while using your vehicle for business purposes. You have two options: the actual expense method, where you deduct the actual cost of gas and other vehicle expenses, or the standard mileage rate method, where you deduct a fixed rate per mile driven for business purposes. Personal commuting or non-business-related travel is not deductible. For example, if you drive to meet clients or travel between job sites, these miles are deductible. However, driving from home to your regular place of business is considered commuting and is not deductible. It is important to maintain detailed records, such as mileage logs, to substantiate your business use.

Where to Put It on the Tax Form

Schedule C, Line 9 for car and truck expenses. If using Form 2106, refer to Line 1 for employee business expenses.

Real World Example

A freelance photographer drives 100 miles to a client’s location for a photo shoot. Using the standard mileage rate of 65.5 cents per mile (2023 rate), they can deduct $65.50 (100 miles x $0.655) as a business expense.

Calculation Required

A calculation is required for this deduction.

To use the standard mileage rate, multiply the number of business miles driven by the IRS standard rate. For actual expenses, calculate the percentage of total vehicle use that is business-related and apply it to total vehicle expenses, including gas.

Audit Risk & Documentation Tips

Moderate audit risk. Keep a detailed mileage log showing dates, destinations, and business purposes of trips. Retain gas receipts and any records of vehicle expenses if using the actual expense method. Consistent and thorough documentation can help defend your deduction in case of an audit.

IRS Reference

IRS Publication 463 (Travel, Gift, and Car Expenses) and IRS Publication 535 (Business Expenses).

Relevant Industries

FreelancersReal Estate AgentsConsultantsSales RepresentativesContractors

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 25, 2025

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