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Can freelancers deduct can you deduct travel expenses for work?

TL;DR

Freelancers can deduct travel expenses if they are ordinary and necessary for their business.

Detailed Answer

Travel expenses are deductible for freelancers when they are directly related to their business. This includes costs such as transportation, lodging, and meals while traveling away from home for business purposes. The travel must be primarily for business, and the expenses must be ordinary (common and accepted in your trade) and necessary (helpful and appropriate for your business). For example, if a freelance photographer travels to another city for a photo shoot, the travel expenses incurred can be deducted. However, if the trip is primarily for personal reasons, with only incidental business activities, the travel expenses are not deductible.

Where to Put It on the Tax Form

Schedule C (Form 1040), Part II, Line 24a for travel expenses

Real World Example

A freelance graphic designer travels to a conference in another state to network and learn new skills. They can deduct the cost of airfare, hotel, and 50% of their meals during the trip.

Calculation Required

A calculation is required for this deduction.

You need to calculate the total travel expenses incurred for business purposes. This includes summing up all eligible costs such as transportation, lodging, and meals (subject to a 50% limit on meals).

Audit Risk & Documentation Tips

Keep detailed records of your travel itinerary, including dates, purpose of the trip, and receipts for all expenses. Maintain a log of business activities conducted during the trip to substantiate the business purpose. This documentation can help reduce audit risk.

IRS Reference

IRS Publication 463 (Travel, Gift, and Car Expenses)

Relevant Industries

FreelancersSmall BusinessPhotographersConsultantsWriters

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Disclaimer: This is for informational purposes only and should not be construed as tax or legal advice. Always consult your tax advisor.

Page created on July 15, 2025

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